SECRETARY-HEALTH SCIENCES
Company: Midland College
Location: Midland
Posted on: May 27, 2023
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Job Description:
Posting Details
Position Information
Job Title
SECRETARY-HEALTH SCIENCES
Position Status
Full Time
Classification Title
Classified-12 m-Level IV
Work Location
Main Campus-3600 N. Garfield, Midland, TX
Job Summary
Assist the Dean in the day-to-day operations of the Health Sciences
academic division. General secretarial and clerical duties include
telephone and electronic communication, filing, typing, preparing
reports, scheduling classes, and payroll and accounting
responsibilities. The secretary will assist Health Sciences
department chairs in the performance of their duties. May perform
duties of a sensitive and confidential nature. The position
requires independent judgment and knowledge of College policies and
procedures.
Required Qualifications
High School diploma or equivalent and two years of clerical and
general office experience; or Associate Degree or equivalent (60
college credit hours)
Proficient operation of general office equipment, including a
copier, scanner, fax machine, and multi-line phone system
Computer literacy to include experience working with Microsoft
Office, especially Outlook, Word and Excel
Demonstrates abilities to organize and prioritize workload
Demonstrates effective and clear verbal and written communication
skills
Must possess a valid Texas Driver License, good driving record, and
be insurable on Midland College's insurance policy
Preferred Qualifications
Associate's degree or higher
Work experience in a school, college, or university
Experience with finance and budgeting
Able to work in a fast-paced environment with interruptions and
without constant direct supervision
Able to perform detailed-oriented tasks with a high degree of
accuracy
Experience writing professional email, reports, and business
letters
Experience working with Microsoft SharePoint
Essential Functions
Maintains confidentiality of sensitive information concerning
students, faculty, and staff
Answers the telephone, processes work requests, manages
correspondence, and as requested, coordinates the Dean's
schedule
Corresponds and interacts with Midland College programs,
departments, student advisors, and administration to relate or
share relevant information concerning each department within the
division
Maintains an up-to-date filing system including department office
files, individual program files, and personnel files related to
payroll and professional licensure
Develops and maintains faculty qualifications summaries
Assists Health Sciences department chairs in the management of
their programs, including but not limited to submitting budget
requests, reconciling the budget, purchasing equipment and
supplies, coordinates the scheduling of classes, preparing
curriculum requests, preparing and submitting reports to approval
and accrediting agencies, and preparing for accreditation-related
site visits
With the Dean, manages the division office budget
Develops and processes personnel status forms for faculty and staff
in the division
Works cooperatively with division clerks; assist the Dean to
prioritize and delegate work to the clerks
Exhibits excellent communication skills and customer service in
dealing with students, faculty, staff, and the public
Maintains a listing of all required Midland College and department
reports and ensures all pertinent departments meet submission
requirements
With the assistance of the department chairs, maintains electronic
files for all syllabi in the division; monitors syllabi for
compliance with standards
Liaisons with the Williams Regional Technical Training Center in
Fort Stockton for the nursing programs and health science classes
taught at the campus
With assistance from marketing/public relations, the Dean, and
department chairs, creates promotional material for College and
division events
Maintains office skills with office-related computer applications;
submission of requests and reports, and bookkeeping skills are
updated to stay current with Midland College systems
Attends staff development offerings and meetings pertinent to the
position and the division
Oversees ordering of supplies and equipment, including purchase
orders, invoicing, and record-keeping, as well as the maintenance
of office equipment, department inventory, and supplies
Monitors and updates Web pages with the assistance of the Dean and
department chairs
Prepares changes and proof-reads copy for the catalog using
Microsoft SharePoint
Assists with opening, sorting and screening incoming mail
Arranges travel and processes reimbursements for Dean and
faculty
Maintains accurate and current clinical and outside agency
affiliation records, contracts, and agreements and assists faculty
to secure new agreements
Helps designated department chairs schedule advisory committee
meetings; arranges food services; provides typed agenda and any
required documents to the committee; takes and distributes minutes
of meetings
Coordinates Health Science Division meetings and Dean/Chair
meetings; takes and distributes minutes as requested
Serves on committees as requested
Other duties as assigned
Physical Demands
Frequently moves equipment or paperwork weighing up to 20
pounds
Must be able to remain in a stationary position 50% of the time
Use of manual dexterity
Repetitive use of a keyboard at a workstation
The person in this position frequently communicates with others;
must be able to exchange accurate information
The person in this position needs to occasionally move and drive
from office to other locations on and off campus
Duties indoors and some outdoors
Occasional work assignments after normal business hours and
weekends
Local travel may be required
Security Sensitivity
All Midland College positions are security-sensitive and subject to
Texas Education Code -51.215, which authorizes the employer to
obtain criminal history record information. An employment offer is
contingent on completion of a satisfactory criminal background
investigation.
Min Salary
$2,572.83 per month
Max Salary
$2,572.83 per month
Pay Statement
Posting Detail Information
Posting Number
P00921S2016
Open Date
08/04/2022
Position Available
Immediately
Special Instructions to Applicants
All documents must be electronically submitted through the Midland
College Online Employment Services website to be considered.
Incomplete or improperly submitted applications may be excluded
from consideration. Documents that must be submitted online:
Completed online application and resume.
If a specified closing date is not listed on the posting, there is
a required minimum posting period of five business days.
EEO Statement
In its efforts to promote nondiscrimination and as required by law,
Midland College does not discriminate against any employee or
applicant for employment because of race, color, religion, sex
(including pregnancy, sexual orientation, or gender identity),
national origin, age, disability, military status, genetic
information, or on any other basis prohibited by law. Additionally,
the College does not discriminate against an employee or applicant
who acts to oppose such discrimination or participates in the
investigation of a complaint related to a discriminatory employment
practice. Employment decisions will be made on the basis of each
applicant's job qualifications, experience, and abilities.
Keywords: Midland College, Midland , SECRETARY-HEALTH SCIENCES, Administration, Clerical , Midland, Texas
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