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Billing & Administrative Coordinator

Company: Eagle Automation
Location: Midland
Posted on: November 11, 2019

Job Description:

Job DescriptionCompany Description:Eagle Automation is a premier oil and gas automation and measurement solutions provider. At Eagle we strive to provide a complete solution to meet all of our customers' automation, measurement, and electrical needs. Founded in 2000, Eagle has rapidly grown to six locations, spanning from Texas to Wyoming. The deep talent of our team combines technical expertise with a wide variety of product and services to solve some of our customers' largest challenges. At Eagle we are looking for dedicated employees. We pride ourselves on being a safe, ethical, and customer focused organization. We work with our employees to help them achieve their professional goals by providing them with challenging and meaningful work in an environment where they will continuously learn. We are a rapidly growing organization with potential for career growthThe Billing/Administrative Assistant role is based out of our Midland, TX office. Immediate duties include, but are not limited to: product research, creation of sales orders, purchase orders, coordinating parts for upcoming projects, invoicing, answering inbound phone inquiries, fielding customer questions, supporting outside and inside sales efforts and related pricing. Additionally, the candidate will be responsible for working with and supporting our other locations, as needed.Responsibilities:Immediate duties include, but are not limited to:

Creation of sales orders from field tickets and/or handwritten packing slips from the warehouseTracking materials and labor hours of open/ongoing projectsReviewing, revising and updating existing sales orders after pickup/delivery/field installs are completedWorking with field supervisors, warehouse and sales to ensure accuracies in billing and fulfillments prior to submission for invoicingSubmitting sales orders and coordinating invoicing with corporate officesCoordinating with sales force on invoice submission to customers for coding and approvalMaintaining accurate and concise tracking of all open invoices and keeping open lines of communication on status between local sales team and corporate invoicing teamMaintaining and updating customer specific requirements for billing and communicating any changes with corporate officeMaintaining organized customer files of original copies of completed customer invoices/projectsAnswering inbound phone inquiries/field customer questionsQualifications and/or Experience:
Prior experience with billing, invoicing and/or sales ordersExperience in accounting/recordkeeping/administrative tasksStrong attention to detail, verbal and written communication skillsCapable of effectively prioritizing and multitaskingStrong organizational skills a must!Must be able to accurately meet deadlinesComputer skills including proficiency in Microsoft Office applications, including Word and ExcelExperience with accounting and timekeeping software requiredPrior experience with NetSuite is a plus, but not requiredCompensation: Compensation based upon experience level and capabilities. Eagle Automation provides a competitive benefit package including health insurance, 401K matching plan, life insurance, dental, long term disability, short term disability, accident, PTO and holiday pay.Job Type: Full-timeApplication QuestionsYou have requested that Indeed ask candidates the following questions:
How many years of Accounting experience do you have?How many years of Accounting / Timekeeping software experience do you have?How many years of Administrative experience do you have?How many years of Billing experience do you have?Are you able to work in Midland, TX?Are you authorized to work in the following country: United States?Are you willing to undergo a background check, in accordance with local law/regulations?

Keywords: Eagle Automation, Midland , Billing & Administrative Coordinator, Administration, Clerical , Midland, Texas

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