Project Administrative Assistant - Midland, TX (Wind)

Company: Mortenson
Location: Midland
Posted on: March 16, 2023

Job Description:

Company Overview: Mortenson's success is not a matter of luck; it's a result of our ingenuity, expertise, and exceptional people coupled with our unparalleled focus on customer service. Our foundation and culture are based upon our values of trust, safety, teamwork, responsibility, service and stewardship. We are inspired by a compelling purpose to build structures and facilities for the advancement of modern society and a mission to create an exceptional customer experience. Mortenson has built a reputation for being a leader in our industry and in the communities in which we live and work. It all starts with our extraordinary people and collaborative teams. Mortenson has been voted a \"best place to work\" over 40 times since 2002 - -What are you waiting for? ______________________________________________________________________________________ The Big Picture: Mortenson is currently hiring for a Project Administrative Assistant at our Midland, TX location starting end of May 2023. In this position you will provide timely administrative support for the on-site construction engineering team. What will you be doing? *Manage daily correspondence and incoming calls *Maintain written and electronic records *Provide data entry into the Event Management System for the Engineering staff *Prepare materials for design and construction meetings *Capture and prepare staff and owner meeting minutes *Incorporate all processes and procedures that support the project closeout phase Supply management *Manage communications with local suppliers for fuel/diesel supply, cleaning services, drinking water and ice, and vehicle and equipment repair and replacement *Procure consumables and office supplies *Handle the on-site delivery of mail, packages, materials and equipment *Receive, sort, and record deliveries into computer database *Prepare daily outbound shipments *Track and organize equipment inventory Office setup and maintenance *Coordinate the project office setup; including but not limited to document control systems, office machines and filing cabinets, and space planning and traffic flow *Plan and coordinate Project Safety Celebrations *Organize and clean office as necessary Administration of craft workers *Manage the new hire documentation and coordination and conduct First Hour Orientations *Enter weekly timecards for payroll processing Effectively work and build relationships with those of diverse backgrounds and organizational levels Other duties as assigned, including: *Act as the welcoming agent to site visitors; including but not limited to providing maps and directions and checking in with the Project Manager or Project Superintendent *Provide support to the Engineers for all project closeout procedures; including but not limited to managing the document duplication, scanning, printing, transmitting, and archiving *Process fingerprint requests and badge applications for staff and subcontractors *Schedule, track, and log repairs and maintenance for the work trucks *Act as main contact for EMS communications during emergency events; which includes coordinating with the Project Superintendent(s) on emergency response situations How will you succeed? *Excellent organizational, detail and multi-tasking skills with the ability to be flexible as needed *Proficient skills in Microsoft Office *Strong verbal and written communication skills across organizational levels and backgrounds *Shown positive and professional attitude with strong teamwork orientation and customer service skills, including initiative, communication, problem-solving, and leadership *Basic knowledge of accounting, customer service, payroll, contracts, insurance, and daily reports *Ability to create systems and processes, and seek out additional responsibilities *Active listening skills and effective communication including an openness to diverse input and feedback *Ability to travel up to 100%, if applicable EDUCATION AND EXPERIENCE REQUIREMENTS *High school diploma or GED required. Associates degree in business, or related field preferred *Previous administrative experience on a construction site preferred *Minimum one year of administrative experience *Notary Public designation helpful ESSENTIAL PHYSICAL REQUIREMENTS This position requires the following with or without an accommodation; sitting, walking, standing, lifting, climbing, pushing, pulling, hearing, visual acuity, and utilization of a computer and office equipment. This person must be physically capable of reviewing a jobsite multiple times daily. The working environments consist of exposure to dirt, heat, noise, dust, and outdoor weather; as well as indoor and climate-controlled settings. This position description is not intended to be a comprehensive list of the duties and responsibilities of the position. The duties and responsibilities of this position may change without notice. Mortenson is an EOE/Affirmative Action/M/F/Veteran/Disabled employer. #LI-GB1

Keywords: Mortenson, Midland , Project Administrative Assistant - Midland, TX (Wind), Other , Midland, Texas