Business Coordinator

Company: Texas Tech University Health Sciences Center
Location: Midland
Posted on: August 26, 2024

Job Description:

Business Coordinator
Midland
38295BR

Position Description
Performs coordinative work in the business or administrative operation of a specific department or college. Responsibilities involve the coordination and supervision of the various functions and aspects of a department as well as the monitoring operational procedures. Work is performed under general supervision with evaluation based on results obtained. May supervise staff or student assistants.

Major/Essential Functions

• Manages and maintains inventory levels for office supplies, printer/copier materials, student lounge supplies, and both student and faculty textbook inventories.
• Maintains documentation for department purchasing card and prepares weekly reports.
• Completes all travel reimbursements for MPAS faculty and staff.
• Serves as back-up for Section Manager in executing purchasing contracts and budget reconciliations.
• Maintains the student-facing Sakai class calendar and schedules room reservations through TTUHSC system.
• Serve as the primary point of contact for the office, professionally answering phones, greeting visitors and students, and providing comprehensive front office coverage.
• Collaborates with team members to manage the PA program email and e-fax.
• Distribute mail or open and appropriately direct program mail and packages,
• Data entry and filing using program data management systems as needed for maintenance of program documentation.
• Submits maintenance work orders or housekeeping requests, as needed.
• Type meeting minutes, correspondence, and prepare various reports and documents.
• Ensure work room, kitchen, storage areas, and all public-facing areas remain neat and organized.
• Collaborates with team members in the execution of admissions interviews.
• Participate in all team meetings as required to ensure timely communication related to position duties.
• Participate in the execution of program special events and activities.
• Maintains professional knowledge by attending SHP and TTUHSC development activities, huddles, and workshops.
• Assists the program director and faculty with special projects and reports.
• Serve as the Unit Safety Officer (training is provided).
• Other duties as assigned.
  
  Required Qualifications
  Bachelor's degree plus two (2) years related experience; OR a combination of education and/or progressively responsible related experience to equal six (6) years.
  
  To apply, please visit:
  
  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, genetic information or status as a protected veteran.
  
  The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. You can locate this report through our website at: https://www.ttuhsc.edu/emergency/clery-report.aspx.
  
  
  
  
  
  
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Keywords: Texas Tech University Health Sciences Center, Midland , Business Coordinator, Other , Midland, Texas